If you would like to rent these facilities please contact Edie Schaeflein at 847-818-3200, x239 or ESchaeflein@rmparks.org.

The Auditorium is a large spacious room with a built in wood dance floor, stage area and an adjoining kitchen with microwave, stove/oven and a refrigerator for your use.  This room will accommodate up to 150 guest.

Rolling Meadows Park District Resident - $75.00 per hour

Non Resident - $100.00 per hour

The Senior Card Room is a large room with an attached kitchen which includes stove, microwave and refrigerator.  This room can accommodate up to 60 guests.

Rolling Meadows Park District Resident - $30.00 per hour

Non Resident - $45.00 per hour

The Gymnasium can be used for sporting events such as volley ball and basketball.

Rolling Meadows Park District Resident

$30.00 per hour

$20.00 per hour Rolling Meadows businesses lunch time rental

Non resident

$45.00 per hour

Community Center Rental Hours

Monday - Thursdays - 5:00 p.m. - 10:00 p.m.

Friday - 5:00 p.m. - 12:00 midnight

Saturday - 9:00 a.m. - 12:00 midnight

Sunday - 2:00 p.m. - 10:00 p.m.

Liquor Liability Insurance for serving alcoholic beverages

A fee for Liquor Liability Insurance will be charged for any renter who wishes to serve alcohol at their event.  Liquor Liability Insurance is a policy to protect the person or persons renting the facility as well as the Rolling Meadows Park District from any alcohol related lawsuits brought on by guests of said renter.

The Rolling Meadows Park District requires all users of the District’s Parks and Facilities to obtain Special Event Host Liquor Liability insurance in the amount of $1,000,000.  This insurance will only be required if alcohol is being served.  All groups who will be hosting a picnic, indoor rental, or any event in which alcohol will be served are required to purchase this insurance and name the Rolling Meadows Park District as an additional insured.  If you are charging an admission to your event, or if you are charging a fee for drinks, you must also secure Statutory Liquor insurance.  If you wish to serve alcohol, listed below are some options that are available for you to secure the proper insurance.

Proof of insurance must be provided to the Park District at least seven (7) days before your event.

Home Owners Insurance:

Some insurance companies will provide a one day Special Event Liquor Liability rider to your Home Owners policy.  The Park District must be named as an additional insured.  Contact your local agent for information.

Caterers Insurance:

If you are using an outside caterer for your event, they will need to provide the park district with a certificate of insurance naming the park district as additional insured.  Check with them to see if they carry host or statutory liquor.

Market Access:

The Rolling Meadows Park District can provide the required coverage through Market Access.  You will be the named insured and the Rolling Meadows Park District must be listed as an additional insured.

Option One- If a renter will have 1-100 guests and will be serving, not selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $170.

Option Two- If a renter will have 101 or more guests (depending upon the size of the facility or park requested) and will be serving, not selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $190.

Option Three- Renters have the option of getting a special event endorsement on their homeowners and get a copy of the certificate of insurance with additional insured sent to us. 

Option Four- If a renter will have 1-100 guests and will be selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $330.  Renter must also show proof of a city of Rolling Meadows liquor license as well as a state of Illinois liquor license.

Option Five- If a renter will have 101 or more (depending upon the size of the facility or park requested guests) and will be selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $400.  Renter must also show proof of a city of Rolling Meadows liquor license as well as a state of Illinois liquor license.

All Liquor Liability Insurance requests need to be reviewed and approved by the Rolling Meadows Park District Board of Commissioners.  A letter is sent to the renter when alcohol service has been approved.

Rentals where alcohol is served with over 100 attendees will require a security guard on site, 120 to 150 attendees require two (2) security guards.  The contract holder is required to pay the fee to be determined by security service.

Rental Deposit & Security/Damage Deposit

50% of the total rental fee is required to hold your reservation.  The balance is due one week prior to your event.

A security/damage deposit of $1,000.00 is required for each rental. 

Rentals with over 100 attendees, serving alcohol and requiring security guards will require a security/damage of $1,000.00.

This can be done with a credit card (Visa or MasterCard).  We only charge your account if there is any damage or excessive clean up.  You would then be notified in writing.

General Information                  

The rentals of these facilities include the use of tables and chairs, kitchen areas in the Senior Card Room and the Auditorium. A Building Supervisor is on duty for your entire event.

All set up and take down of Park District equipment and major cleaning is done by the Park District.  Some decorations are allowed but must be approved prior to event.

You are allowed to bring in your own food and beverages.  If you are planning on serving alcohol, Dram Shop Insurance is required.

Room Descriptions

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