Banquet Hall Rental Fees

Rolling Meadows Park District Residents - Weekday Business:

Monday - Thursday-   9:00 - 5:00 pm….……..............$35.00/hr.
Friday- 9:00 - 4:00 pm….........………….….………………....$35.00/hr.

Weekend Rates:

Friday & Saturday - 4:00 -12:00 midnight…..……….…….$75.00/hr.  
Saturday - 9:00 - 4:00 pm….…….……………………………....$75.00/hr.
Sunday - 9:00 -10:00pm…….…...…………………………….....$75.00/hr.

Non Resident Rental Rates -Weekday Business:

Monday - Thursday 9:00 - 5:00 pm.…………………………..$50.00/hr.
Friday - 9:00 - 4:00 pm.………..…………………………….......$50.00/hr.

Weekend Rates:

Friday & Saturday - 4:00 -12:00 midnight.………..........$100.00/hr.
Saturday - 9:00 - 4:00 pm.............…………………………..$100.00/hr.
Sunday - 9:00 - 10:00 pm……….……………………………......$100.00/hr.

Splash Pass Members (Any Date, Time)                    $35.00/hr.

For decorating time prior to rental there is a $15.00 per hour charge.  Clean up time must be included in rental period.

Rolling Meadows Park District Alcohol Policy

A fee for Liquor Liability Insurance will be charged for any renter who wishes to serve alcohol at their event.  Liquor Liability Insurance is a policy to protect the person or persons renting the facility as well as the Rolling Meadows Park District from any alcohol related lawsuits brought on by guests of said renter.

The Rolling Meadows Park District requires all users of the District’s Parks and Facilities to obtain Special Event Host Liquor Liability insurance in the amount of $1,000,000.  This insurance will only be required if alcohol is being served.  All groups who will be hosting a picnic, indoor rental, or any event in which alcohol will be served are required to purchase this insurance and name the Rolling Meadows Park District as an additional insured.  If you are charging an admission to your event, or if you are charging a fee for drinks, you must also secure Statutory Liquor insurance.  If you wish to serve alcohol, listed below are some options that are available for you to secure the proper insurance.

Proof of insurance must be provided to the Park District at least seven (7) days before your event.

Home Owners Insurance:

Some insurance companies will provide a one day Special Event Liquor Liability rider to your Home Owners policy.  The Park District must be named as an additional insured.  Contact your local agent for information.

Caterers Insurance:

If you are using an outside caterer for your event, they will need to provide the park district with a certificate of insurance naming the park district as additional insured.  Check with them to see if they carry host or statutory liquor.

Market Access:

The Rolling Meadows Park District can provide the required coverage through Market Access.  You will be the named insured and the Rolling Meadows Park District must be listed as an additional insured.

Option One- If a renter will have 1-100 guests and will be serving, not selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $170.

Option Two- If a renter will have 101 or more guests (depending upon the size of the facility or park requested) and will be serving, not selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $190.

Option Three- Renters have the option of getting a special event endorsement on their homeowners and get a copy of the certificate of insurance with additional insured sent to us. 

Option Four- If a renter will have 1-100 guests and will be selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $330.  Renter must also show proof of a city of Rolling Meadows liquor license as well as a state of Illinois liquor license.

Option Five- If a renter will have 101 or more (depending upon the size of the facility or park requested guests) and will be selling alcoholic beverages (beer, wine, champagne, hard liquor, etc.), the fee is $400.  Renter must also show proof of a city of Rolling Meadows liquor license as well as a state of Illinois liquor license.

All Liquor Liability Insurance requests need to be reviewed and approved by the Rolling Meadows Park District Park Board of Commissioners.  A letter is sent to the renter when the Liquor Liability Insurance request has been approved.

Security guards will be required for groups over 100 serving alcohol. Fee will be determined by the cost of the security service used.

Deposit

50% of the total rental fee is required to hold your reservation.  The balance is due one week prior to your event.

A security/damage deposit of $1,000.00 is required for each rental.  This can be done with a credit card (Visa or MasterCard).

Rentals with over 100 attendees, serving alcohol will requiring security guards .

We only charge your account if there is any damage or excessive clean up.  You would then be notified in writing.

General Information

The rental rate includes use of the banquet hall courtyard, kitchen & bar (certain rules apply with bar & kitchen use), ice machine, refrigerator and freezer space, round banquet tables which seat eight, buffet, gift and cake tables.

A building supervisor will be on duty the entire time of your event.

Hours Available

Sunday - Thursday

9:00 a.m. - 10:00 p.m.

Friday & Saturday

9:00 a.m. - 12:00 midnight

Regular clean up by custodial staff is up to two hours. Additional hours required by our custodial staff to clean up after rental will be billed at a rate of $25 per hour.