Finance & Planning

Comprehensive Plan Executive Summary

The purpose of planning is to continually monitor, maintain, and improve the Rolling Meadows Park District's assets. Taking care of our infrastructure is a high priority of the Park Board and staff. The completion of the Community Assessment, the Strategic Plan, and the Capital Improvement Plan all help the agency to improve its responsiveness to the community, promote efficient and effective management, and provide the staff with a Comprehensive Plan to further the mission of the District.

Comprehensive Plan Executive Summary

Comprehensive Master Plan - FINAL

Community Survey

The purpose of the survey was to help establish priorities for the future improvement of parks and recreation facilities, programs and services within the community. The survey was designed to obtain statistically valid results from households throughout the Rolling Meadows Park District. The survey was administered by a combination of mail and phone.

Community Survey

Strategic Plan 2018-2022

The Rolling Meadows Park District and Heller and Heller Consulting, Inc. (HHC) worked collaboratively with Board members and staff to develop the Rolling Meadows Park District Strategic Plan 2018 to 2022. This plan follows the long standing commitment by the District to establish future direction through an ongoing commitment to planning processes. Click on the link below for the strategic plan:

Strategic Plan 2018-2022 Strategic Initiatives At A Glance

Strategic Plan Goals

Short Term Goals 2018-19

2017-18 Program Participation Report

Capital Improvement Plan 2015-2020

The Park District anticipates continuing its program of renovating and updating facilities, parks, structures, playgrounds and general infrastructure under this schedule of improvements. Projects are prioritized based on the districts overall goals, board/staff priorities and anticipated funding. The implementation of the Five-year Capital plan is dependent on available finances. The following Capital Improvement Plan was approved by the Park Board of Commissioners at the May 12, 2015 meeting. Click on the link below for the Capital Improvement plan:

Capital Improvement Plan

American's with Disabilities Act (ADA)

Access to community life by persons with disabilities is a fundamental goal of the Americans with Disabilities Act (ADA); the Rolling Meadows Park District has worked to eliminate barriers to participation so that people of all abilities can participate fully. The Rolling Meadows Park District undertook a comprehensive audit of accessibility in 2009. Recreation Accessibility Consultants completed site evaluations on all facilities and parks. From there they created a Transition Plan for the District as required by the ADA. The Transition plan describes barriers at the facilities and parks, how those will be removed, by whom, cost estimates, and the phases in which removal occurs. The spreadsheet below shows each recommendation and if highlighted has been completed.

ADA Transition Plan 2009-2018ADA Transition Grid

Financial Information

The 2023 Budget, adopted by the Park District Board of Commissioners, serves as the Park District's financial guide. The document reflects the Park District's goal to be effective and efficient with resources and fiscally responsible with tax dollars. The budget complies with the provisions of the Park District Code, as well as the Budget Philosophy and Guidelines of the Board.

All Park District programs, operations, capital improvements, and maintenance expenses are funded through a combination of revenue sources including property taxes, user fees & charges, grants, and donations. Less then half of the District's operating revenue is from property taxes.

The 2023 budget reflects the objective of efficiently executing Strategic Plan Initiatives, which assists in maximizing the Park District's return on investment. The 2023 budget continues to reflect the District's conservative philosophy for growth. This strategy allows the District to continue to provide high quality experiences in parks and recreation to its residents even in difficult economic times.

Park District receives GFOA's Distinguished Budget Award 2019

Operating Budget 2022-2023

2022 Property Tax Levy

The Government Finance Officers Association presented the District with the Distinguished Budget Award again for 2019. This is the fifth year in a row the District has received this award. The first award was received in 2014.


Striving to Maximize Taxpayer Value

The Rolling Meadows Park District enjoys a sound financial position. The Park District has a philosophy of how funds are allocated across facilities and budgets. The Park District aggressively seeks alternative sources of revenue, with the most of it, over $2.2 million, in the form of Grants received in the last ten years. The District has a Capital Replacement Program as part of it's Capital Improvement Plan.

The newest grant $2.25 million was awarded on October 12th, 2014 when Governor Pat Quinn visited the Rolling Meadows Park District to announce a Park and Recreation Construction (PARC) grant. The grant is for the renovation of the Nelson Sports Complex Ice Arena.

The renovation project will allow the District to completely rehabilitate the mechanical systems in the building, which was built in 1971. Additional improvements will include the replacement of facility windows, boilers and parking lot for overall energy efficiency and ADA accessibility compliance.

The renovation began in April 2016 and was completed by September 2016.

Standard & Poor's AA- Rating (November 26, 2013)


Financial Assistance Program

The Rolling Meadows Park District holds the opinion that every resident should have the opportunity to participate in recreational programs. The Park District will provide a financial assistance program for residents faced with financial hardships.

Criteria:

  • Applicants must reside within the boundaries of the Rolling Meadows Park District
  • Documented proof must be presented that one of the household's principal providers is actively serving in the military; or a complete and accurate copy of the prior year's Federal income tax return filing (with all social security numbers redacted), including all W-2s, must be submitted to verify that the household meets the poverty-level standards (100%, 150%, or 175%) defined by the U.S. Department of Health and Human Services.

Limitations:

  • An eligible participant will be limited to scholarships for:
    • No more than fifteen (15) days of Summer Camp annually.
    • No more than two (2) seasonal recreation programs per year.
  • Contractual programs not conducted by Park District staff (excluding group swim lessons), trips, cooperative programs, punch-card programs, drop-in programs, memberships, and private lessons are ineligible for scholarships.
  • Funds for the Scholarship Program are provided by the Rolling Meadows Park District Foundation. Therefore, scholarships are limited based on the funds provided annually by the Foundation.

    Participant Co-Pay

    • Eligible participants must contribute to the cost of the program by making the following co-pays, based on their household, meeting 100%, 150%, or 175% of poverty level standards defined by the U.S. Department of Health and Human Services.

    Level 1 Program: Seasonal Recreation, Group Swim Lessons, Learn to Skate (LTS) and Beginner Hockey Programs

    Co-pay
    Poverty Line (100%) 10%
    150% 25%
    175% 50%

    Level 2 Program: Summer Camp, Summer Camp Swim Lessons, Summer Extended Camp, Preschool, R.E.C. Before and After School, Renegades Hockey

    Co-pay
    Poverty Line (100%) 25%
    150% 50%
    175% 75%

    For more information and to fill in a request form, please click here: Financial Assistance Request Form

    Bids and Requests for Proposals (RFPs)

    The Rolling Meadows Park District has issued Bids/RFPs for the following services or projects.

    A potential vendor/contractor shall notify the Rolling Meadows Park District when it has downloaded a Bid/RFP from this list and intends to submit a bid/proposal for the same. Addenda will be sent only to those vendors/contractors who have notified the Rolling Meadows Park District of their intent to participate in the Bid or RFP. Please provide such notification to Dominic Calderisi at DCalderisi@rmparks.org.

    The Rolling Meadows Park District will attempt to timely post any addenda on this website, however, potential vendors/contractors shall remain responsible for obtaining all addenda to the original specifications prior to the proposal/bid deadline.

    In the event a vendor/contractor fails to notify the District of its intent to participate in the Bid or RFP, and does not obtain the respective addenda prior to the proposal/bid deadline, the vendor/contractor shall not be able to modify its proposal/bid.

    The District, at all times, reserves the right to reject any and all bids submitted, or to waive irregularities in the bidding.

    Prevailing Wage Act

    For the most recent prevailing wage rates, please click here.

    Date Project Legal Notice Specifications & Plans Addenda Bid Opening Summary
    10/20/2022 Fire Alarm Replacement Project Legal Notice
    - Invitation to Bid
    Project ManualPlan Drawings Addendum
    08/31/2022 Nelson Sports Complex - Pool Membrane Project Nelson Sports Complex Legal Notice
    - Invitation to Bid
    Project Manual Bid Opening
    01/15/2022 Roof Rehabilitation Program West Meadows Ice Arena Legal Notice
    - Invitation to Bid
    Project ManualPlan Drawings Bid Opening
    09/30/2021 Community Center Flooring Project Heavy Duty Commercial Luxury Vinyl Tile Legal Notice
    - Invitation to Bid
    Project Manual Bid Opening
    03/15/2021 Cardinal Drive Park Inclusive PlaygroundFencing & Synthetic Turf Safety Surfacing Legal Notice
    - Invitation to Bid
    Project ManualPlan Drawings Bid Opening
    ADDENDUM DISCLAIMER

    You must register your contact information in order to receive any available addendum information. Email Dominic Calderisi at DCalderisi@rmparks.org with your contact information. Please provide: Name, Company name and address, phone and fax number and email address. We are not responsible for failure to receive addendum information if you have not registered your contact information.

    Budget Ordinances Treasurers Reports Expenses Audit Reports
    2021-22 2021-22 FY2021-22 FY2021-22
    2020-21 2020-21 FY2020-21 FY2020-21
    2019-20 2019-20 FY2019-20 FY2019-20
    2018-19 2018-19 FY2018-19 FY2018-19
    2017-18 2017-18 FY2017-18 FY2017-18
    2016-17 2016-17 FY2016-17 FY2016-17

    (click on the "dates" to view/download)

    Tentative 2023-24 Budget and Appropriation Ordinance

    Ordinance 410 - 2022-23 Budget and Appropriation

    2022 Property Tax Levy

    In accordance with Illinois Public Act 097-0609 and Public Act 101-0504, the Park District has made available the following:

    PA 97-0609 Open Meetings Act

    PA 97-0609 Compliance Report

    PA 101-0504 Open Meetings Act

    In 2019, the Illinois General Assembly passed Public Act 101-0504. The law requires IMRF employers that have a website to include a link to this web page, no later than January 1, 2021.

    Rolling Meadows Park District adheres to the following Park Rules and Regulations / Ordinances.

    Ordinances